Writing a perfect cover letter to showcase your fitment for the job

Job-hopping is one of the most difficult tasks in the life of a professional, no one likes it.  But, then you are forced to do that because of a lot of reasons, sometimes due to reasons beyond your control and wish.

Admitting that you have to look for better opportunities, one of the critical aspects of finding the right job and grabbing it is preparing a wonderful cover letter.  I am sure not many of you would be aware of how to prepare a cover letter and how it is so crucial for you as a job-seeking professional. 

The truth is that cover letters are still very important and not sending them along with your CV is actually a sign of showing laziness.  It’s like making typo errors in your CV, which is an absolute NO for any professional.  Typos are something that is looked at with hate by the employers because that truly reflects the fact that you are not serious about your job application.  In my personal experience (I would have interviewed more than 100 professionals in my career) candidates who’s CVs are filled with typos have always been either last in my priority to meet or sometimes not even meet at all.  In my articles on ‘how to write compelling CVs’ you can read about it in greater detail. 

If you Google you will find numerous articles on creating good cover letters, but all of them typically tell you few things such as – your language should be good, use good grammar, etc.  However, through this article, I have tried to capture the best points that I personally believe are utmost important in writing a good compelling CV and which I believe would surely have your CV catch the HR manager’s eye balls.

In addition to giving you some tips and secrets to write a great cover letter, I have given a template that can be used by you in drafting a good cover letter.  I hope these tips and suggestions help you get the right job.

1.         At no cost your CV should be repeated

The biggest mistake a candidate does is summarize their CV in the cover letter and that’s the biggest blunder one can do.  If the cover letter had to be a summarized CV, perhaps there would have been no reason to send a cover letter.  Obviously, no HR manager has time and patience to read same set of information twice.

You can safely assume the cover letter would either be attached to your CV (physically) or part of the same email (if sent via email) and therefore, the HR manager would have some curiosity to definitely glance your CV whilst he/she is reading the cover letter.  Hence, reading the same language in two documents wouldn’t make much of a sense. 

Rather, your cover letter should depict your enthusiasm and your keenness to join the organization and how your skills would be effective and useful for the organization. In the later part of this article I have captured these points.

2.         Do a thorough research about the Company and the job position

Before you even start to write a cover letter or modify your CV, it is very important to at least know little bit about the company and the job position to which you are applying.  Learn about the company, its employees, its strengths, the culture, the team with which you might be working etc.  If possible, identify why is the company looking for a candidate in that profile, the problems the company would have been facing and how your skills would be helpful in mitigating those problems.

Also, you should be very clear about the role that position will offer and how it will benefit you.  Without knowing the job profile, you may not be able to create a relevant and compelling cover letter.

Once you have done a thorough research it would be easier for you to identify the points that require a mention on the cover letter.

3.         Start with a strong punch line

You may not have been told about this, but starting with a bang always catches the eye of the HR people.  Just imagine from an HR person’s perspective.  He/she would have to sift hundreds of CVs and go through the same boring and routine CVs/ cover letters.  Therefore, if your cover letter starts with something new and catchy, it would surely attract him/her.

For example if you are applying for a position as a fresh CA in ‘Indirect Tax’ then you can think writing your punch line on these lines – “I believe my three years of articleship in Indirect Tax would surely be of immense value to your IDT practice”.  Or suppose, if you are applying as an experienced professional in ‘international tax’ you can think on these lines – “I am a seasoned international tax professional with 10 years of experience and I would love to bring my expertise and enthusiasm and help your team grow exponentially”.  There is a high likelihood of your cover letter being noticed.

Also, try and be direct in your communication without being ambiguous. Something like – “before you start reading about me, I would like to bring your attention to two reasons why you should consider me for this post…”

4.         Always use professional language and format

You cannot afford to be casual in wiring a cover letter, even if the HR person is known to you or you have sent your CV through a reference.  All job applications and cover letters should always be highly professional using a sophisticated format.  Every HR manager wants to see a sophisticated format highlighting candidate’s skills, qualifications and relevant experience for the job. 

5.         Tell how you can solve their problems

The best way to catch an eye is to let the hiring manager know how your skill sets and experience would help solve the organization’s problems.  This would be more relevant for candidates who have some experience that can be used by some other organization in their business. 

Basis your research about the company and the job profile, you might be in a situation to identify the problem and let them know how you would be the best person to resolve it.

6.         Be highly enthusiastic and short

Please be short but highly enthusiastic in describing your skills and qualifications.  Your language should be filled with some charisma on why you want this job as your enthusiasm reflects your character and personality.  Obviously, no organization wants to hire someone who is not enthusiastic in nature, not at least when he/she is applying for a job.  Try and convey a message to the organization about your keenness to join them, but don’t go overboard to show your desperation.  You shouldn’t be looking like an in-experienced fresher from a college for whom getting a job is like winning kaun banega crorepati. 

7.         Address the cover letter to nobody

You don’t want to get into an embarrassment by addressing the cover letter to Mr___ when the hiring manager is a woman.  To avoid that situation, it is better to address it as “To whomsoever it may concern” or “Dear HR Manager”.  It is always better to be safe by not writing anything rather than writing it wrongly.

8.         Try avoiding use the following phrase

Personally, I think it is best avoiding the phrase – “My name is ____ and am applying for the position of ____”.  The hiring manager already know about it and it might look in-experienced on your side.

9.         If you can’t physically submit a cover letter

In today’s digital world lot of companies don’t ask for physical copy of CV, rather they have their own portals where the candidates are required to upload their CVs.  In case they ask you to send an email then you would probably have an opportunity to send the cover letter along. 

However, in cases where the portal has specific boxes to insert the relevant information, you may not get a chance to send the cover letter.  In these cases, try and show off your enthusiasm and skills by using the appropriate words to be inserted in the boxes.  Or perhaps, you may get a chance to know the hiring manager’s name and email ID and then you can follow it up with a brief email highlighting the key points of your job application.


I hope these tips are useful and informative.  I would now like to summarise the Do’s and Don’ts:

Dos:

·                Have a strong opening statement on why you should be hired;
·                Be succinct, no one has time to read ling pages;
·                Illustrate your qualification and experience with examples and how you would be able to do justice to the job; and
·                Be formal.

Don’t:

·                Send a generic cover letter to every organization.  Try and be specific;
·                Have typo errors.  It is very unprofessional and sucks;
·                Try to go overboard on selling yourself.  Be concise and crisp.


So, finally after reading all the above tips and suggestions, I have tried to compile them to draft a cover letter.  Please note that this is just a suggestion and am sure if you work hard on it, you would be able to improvise and make it look much smarter.

-------------------

Dear Mr. [Name],

With the utmost enthusiasm, I would like to bring to your organization my very interesting and knowledge filled three-year articleship experience from [Company’s name] in audit/tax/accounting.  After having worked with marque clients like [Client’s name] and with a passion to learn more and serve more organizations with my knowledge, I would like to express my interest in this position with your organization.

I truly believe that I am an absolute fit for your company, because I can immediately bring to the organization:

1.    [Write skill #1 – such as ‘effective communicator’] – With my experience of working with marque clients like___, I have got enough experience of handling and communicating with global organization's, which would surely help in communicating with your clients.
2.    [Write skill #2 – such as ‘a disciplined worker’] – I have always showed exceptional professionalism and discipline in dealing with clients and my peers and with my attitude I had impressed ___ and ____ companies.  My award of the ‘best article’ is a testament to this fact.
3.    [Write skills#3 – such as ‘passionate’ throwing positivity around] – My passion to learn and explore more has allowed me to throw positivity in my previous organization [write company’s name].  Everything that I have been engaged with has been driven by my interest and passion to excel.  Even as an article I ensured that some part of my day goes to [action] and it is this passion that has taken me that far.

I look forward to contributing immensely with my skills and my infectious positive behavior to the [position title].  I hope I would get a chance to discuss my skills and how I can be an asset to your company.

Yours sincerely,

[Your name]

-----------------------

Just go and give your cover letter a personality of yours, sell your creativity, knowledge and experience to the hiring manager.  Make it work for you and the only way it would be is to write the cover letter yourself, rather than copying and pasting it or asking someone else to do it for you.

Your career is in your hand and you have to be extremely serious about it.  If you are not serious about it, then you don’t have a right to complain anyone about your failures.  Because then, it is only YOU who has to be blamed and not any one else.

I hope I have been of service to you and these suggestions help you craft a wonderful life for yourself.  You can keep visiting my blog www.nimishgoel.com for more insights and tips.

Wishing you green lights everywhere…

------------------------------------------------------------------------------------------------

Authored by Nimish Goel (www.nimishgoel.com), a chartered accountant with more than 12 years of experience and who’s passion is to coach and help young chartered accountants and aspiring students achieve the best in their life.  Nimish used to work with EY and PwC in India and has also worked with KPMG in Europe.  He now runs his own consulting company and runs a blog www.nimishgoel.com.  He can be reached for any queries and issues on his blog and on his Facebook page “Nimish Goel Blog”.  

Due Date for filing ST-3 extended to 14th November, 2014


F.No.137/99/2011-Service Tax
Government of India
Ministry of Finance
Department of Revenue
Central Board of Excise & Customs
***

New Delhi, the 24th October, 2014
                                            
ORDER NO. 02/2014-SERVICE TAX

            In exercise of the powers conferred by sub-rule (4) of rule 7 of the Service Tax Rules, 1994, the Central Board of Excise & Customs hereby extends the date of submission of the  Form ST-3  for the period from 1st April 2014 to 30th September 2014, from 25th October, 2014 to  14th November, 2014.
            The circumstances of a special nature, which have given rise to this extension of time, are as follows:  
            “Natural calamities in certain parts of the country.”

 Himani Bhayana
Under Secretary (Service Tax)
Central Board of Excise and Customs


To
All Principal Chief Commissioners of Central Excise
Principal Directors General Service Tax /Central Excise Intelligence/Systems
Director General of Audit
All Principal Commissioners of Service Tax/Central Excise
All Commissioners of Service Tax/Central Excise
All Commissioners LTU
All Principal Additional Directors General Systems
All Additional Directors General Systems





Filing of online return for 2nd quarter of 2014-15- extension of period thereof

GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI
DEPARTMENT OF TRADE AND TAXES
(POLICY BRANCH)
VYAPAR BHAWAN, I.P.ESTATE, NEW DELHI-110 002

No.F.7(420)/VAT/Policy/2011/PF/426-432                  Dated: 22/10/14

CIRCULAR NO. 14 of 2014-15

Sub: Filing of online return for 2nd quarter of 2014-15 – extension of period thereof.

In exercise of the powers conferred under Rule 49A of the Delhi Value 
Added Tax Rules,2005, I, Sanjeev Khirwar, Commissioner, Value Added Tax, do 
hereby extend the last date of filing of online/hard copy of second quarter return for the year 2014-15, in Form DVAT-16 ,DVAT-17 and DVAT-48 along with required annexures/enclosures to 10/11/2014.

However, the tax due shall continue to be paid in the usual manner as 
per the provisions of section 3(4) of the Delhi Value Added Tax Act, 2004. The 
dealers filing the returns through digital signature need not be required to file hard copy of the return/Form DVAT-56. 

No.F.7(420)/VAT/Policy/2011/PF/426-432                       Dated: 22/10/14

(Sanjeev Khirwar)
Commissioner,Value Added Tax

Happy Diwali to All the Readers..

With shine of Diyas and the Echo of Chants…
May prosperity and happiness fill your life
Wishing you a very happy and prosperous happy Diwali.

Regards,
Studycafe Team.






Invitation to Contribute Articles for The Chartered Accountant Journal of the ICAI - (22-10-2014)

The Editorial Board invites articles on Sustainability and Social Audit for January, 2014 issue of The Chartered Accountant Journal. Authors are invited to send the articles on the aforementioned subject for consideration of the Board, latest by December 10, 2014. 

The articles of not more than 2500 words (original and not having been published of hosted anywhere else) with executive summary of 100 words and authors photographs should be sent at eboard@icai.in at the earliest. The authors are also required to give a declaration of originality along with the articles.

The guidelines for authors have been hosted on ICAI website in Editorial Board Section on the link: http://icai.org/new_post.html?post_id=2556

ICAI invites suggestions on Income-tax Returns (ITRs) and other forms notified under Income-tax Rules, 1962. - (21-10-2014)

The Direct Taxes Committee of the ICAI is in the process of compiling suggestions on Income tax Return forms (ITRs) and other forms to be made applicable for Assessment year 2015-16. With regard to the same, suggestions are invited from the members. The suggestions so received would be complied and forwarded to Central Board of Direct Taxes for appropriate action at their end.

Members are requested to submit their suggestions latest by 27th October, 2014.

Click here to submit your suggestions

Admit Cards for November 2014 CA Exams. - (14-10-2014)

14th October 2014

Admit cards in respect of candidates admitted to the Intermediate (IPC) and Final November 2014 examination, with their photographs and signatures on them, are hosted on www.icai.nic.in.

Candidates may print their admit cards from the said website.

For downloading/printing of the admit cards, candidates will have to enter the following details on the site:
  • Student registration number or bar code number printed on the examination form
  • Personal Identification Number (PIN)
PIN is the four digit number of the candidate’s choice entered by him/her the relevant column in the examination form.

In terms of the decision of the Examination Committee of the Institute, physical admit cards are being sent by post, only to those who submitted physical examination forms ( i.e. OMR ). The practice of sending physical admit cards by post, to those who had submitted their exam forms online, is discontinued with effect from May 2014 examination onwards.

Physical admit cards sent by post as well as those printed from the website are valid for admission to the examination.

Candidates may also visit the FAQs on subject hosted in the FAQs section of www.icai.org for more details.

For any further clarifications, write to/contact:

Final candidates: : final_examhelpline@icai.in
Intermediate(IPC) candidates : intermediate_examhelpline@icai.in

Help Line Telephone numbers: 0120-3054851, 0120-3054852, 0120-3054853 , 0120-3054835, 0120-4953751, 0120-4953752, 0120-4953753, 0120-4953754

Fax 0120 3054 841, 843

Examination Dept.

Announcement - Zone Shifting of Candidates for November 2014 CA Examinations. - (14-10-2014)

MPORTANT ANNOUNCEMENTOctober 14th , 2014Subject: Zone-shifting of candidates for November - 2014 CA Exams

Due to paucity of accommodation in certain Zones opted by the candidates in the cities of Bengaluru, Chennai, Delhi, Hyderabad, Indore and Mumbai, some of the candidates have been allotted examinations centres in the zone other than the zone opted in the said cities. In view of this, it is not possible to accede to the requests of the candidates for transfer to an examination centre in a particular zone of the city opted by them.

While inconvenience caused in the matter is deeply regretted, we seek the cooperation from the ICAI students and other stakeholders in this regard.
(G. Somasekhar)
Additional Secretary (Exams)

Hosting of exemption(s) in a paper granted in Intermediate and Final examinations, valid for November 2014. - (15-10-2014)

Re: Hosting of exemption(s) in a paper granted in Intermediate and Final examinations, valid for November 2014.

Exemption(s) in a paper(s) are granted to candidates of Intermediate and Final examinations, in terms of Regulation 37C(8) and Regulation 38C(6), respectively, of the Chartered Accountants Regulations 1988.

The rules in this regard are provided in the Guidance Notes made available to the candidates along with the examination forms and hosted on http://icaiexam.icai.org.The related FAQs are also hosted on www.icai.org.

However, in spite of the information already made available, it is seen that some of the candidates carry a mistaken notion that they enjoy an exemption in a paper(s) whereas in reality they do not and end up absenting themselves in the said paper, resulting in avoidable hardships.

To avoid this kind of situation, exemption(s) granted in a paper(s) which are valid for November 2014 examination are hosted on http://exemptions.icaiexam.icai.org, so that candidates can check their exemption status before the exams and take necessary action. 

Date of hosting the exemption data : 15th October 2014 
Last date for emailing discrepancy, if any : 25th October 2014

Hence, candidates are advised to check the details more particularly, the month and year of exam and roll number indicated on the said site, with those contained on the relevant Statement of marks issued to them. Exemptions granted in a paper(s) are indicated by way of “#” against the marks awarded thereon and the Result of the relevant Group is indicated as “F-EX”, in the Statement of Marks. 

In case of discrepancy, if any, candidates are advised to write to Exam Dept. immediately, in any case not later than 25th October 2014, at the e-mail address provided herein below, enclosing scanned copy of the relevant mark sheet in which exemption was granted. 

Final candidates : final.exemption@icai.in 
Intermediate(IPC) candidates : inter.exemption@icai.in

Exam Dept. will respond, within 7 days of the receipt of the e-mail. In case you do not receive any response within 7 days, write to: 

Final candidates : final2@icai.in 
Intermediate(IPC) candidates : inter7@icai.in

Examination Department

Form MGT-14 requires filing for following below mention Resolutions:

Form MGT-14 requires filing for following below mention Resolutions:

GOYAL DIVESH & ASSOCIATES

   1.      Section- 8:                For a company registered under Section- 8 to convert itself into a company of any other kind or alteration of its Memorandum or Articles
    2.       
    3.      Section – 12:                        Shifting Of Registered Office.
    4.      Section-13:               Alteration in MOA.
    5.      Section- 14:              Alteration in Article.

6.      Section 13(8):         A company, which has raised money from public through  
       Prospectus and still has any unutilized amount out of the money so raised, shall not  
       Change its objects for which it raised the money through prospectus unless a special
       Resolution is passed by the company.

    7.      Section 27(1):         A company shall not, at any time, vary the terms of a contract referred to in the prospectus or objects for which the prospectus was issued, except subject to the approval of, or except subject to an authority given by the company in general meeting by way of special resolution.

    8.      Section 41A:             A company may, after passing a special resolution in its general meeting, issue depository receipts in any foreign country in such manner, and subject to such conditions, as may be prescribed. (Section still not applicable).

    9.      Section 48(1):         Where a share capital of the company is divided into different classes of shares, the rights attached to the shares of any class may be varied with the consent in writing of the holders of not less than three-fourths of the issued shares of that class or by means of a special resolution passed at a separate meeting of the holders of the issued shares of that class.

    10.  Section 54:               Issue of Sweat Equity Shares.

    11.  Section 62(1) (c):   Preferential allotment of shares.

    12.  Section 65:               Conversion of Unlimited company into limited company.

    13.  Section 66(1):         Reduction of Share Capital.

   14.  Section 67(3) (b): Special resolution for approving scheme for the purchase of fully-paid shares for the benefit of employees.

    15.  Section 68(2)(b):   Buy Back of Shares.

  16.  Section 71(1):         A company may issue debentures with an option to convert such debentures into shares, either wholly or partly at the time of redemption: Provided that the issue of debentures with an option to convert such debentures into shares, wholly or partly, shall be approved by a special resolution passed at a general meeting.

    17.  Section 76:               Inviting deposits from person other then members.

    18.  Section-94:               Keep registers at any other place in India.

    19.  Section 140(1):       The auditor appointed under section 139 may be removed from his office before the expiry of his term only by a special resolution of the company, May appoint more than 15 directors by passing of Special resolution.

    20.  Section- 149(10):   Re-appointment of Independent Director.

    21.  Section 165(2):       Subject to the provisions of sub-section (1), the members of a company may, by special resolution, specify any lesser number of companies in which a director of the company may act as directors.

    22.  Section- 180:                       The Board of Directors of a company shall exercise the following powers only with the consent of the company by a special resolution, namely-
a.       to sell, lease or otherwise dispose of the whole or substantially the whole of the undertaking of the company or where the company owns more than one undertaking, of the whole or substantially the whole of any of such undertakings.
b.      to invest otherwise in trust securities the amount of compensation received by it as a result of any merger or amalgamation.
c.       to borrow money, where the money to be borrowed, together with the money already borrowed by the company will exceed aggregate of its paid-up share capital
and free reserves, apart from temporary loans obtained from the company’s bankers in the ordinary course of business.
d.      to remit, or give time for the repayment of, any debt due from a director.

    23.Section- 185:                       For approving scheme for giving of loan to MD or WTD.

    24.  Section- 188:                       To enter into related party transaction with the company if paid up capital of company exceed Rs.10/- Crore.

    25.  Section- 186(3):     Loan& Investment by company exceeding 60% of paid up share capital or 100% of free reserve.         

    26.  Section- 196:                       Appointment of a person as Managerial Personnel if, the age of
Person is exceeding 70 year.
    27.  Schedule V:              Remuneration to Managerial personnel if, profits of company
are Inadequate.
    28.   Section 248:                        Power of registrar for removal name of company.

    29.  Section 271(1)(b):             Special Resolution for winding up of the company by Tribunal.

    30.  Section 304(b):       Special Resolution for winding up of company

AS PER SECTION 179(3):  The Board of Directors of a company shall exercise the following powers on behalf of the company by means of resolutions passed at meetings of the Board, namely:—these resolutions are also necessary to file in MGT-14.

   31.  To make calls on shareholders in respect of money unpaid on their shares.
   32.  To authorize buy-back of securities under section 68.
   33.  To issue securities, including debentures, whether in or outside India;
   34.  To borrow monies;
   35.  To invest the funds of the company;
   36.  To grant loans or give guarantee or provide security in respect of loans;
   37.  To approve financial statement and the Board’s report;
   38.  To diversify the business of the company;
   39.  To approve amalgamation, merger or reconstruction;
   40.  Take over a company or acquire a controlling or substantial stake in another company;
   41.  Any other matter which may be prescribed.

In addition to the things mention above the following things are shall also require to file with ROC in MGT-14 per Rule 8 of Companies (Meetings of Board and its Powers), Rules 2014-
   42.  To make political contributions.
   43.   To appoint or remove key managerial personnel (KMP)
  44.   To take note of appointment(s) or removal(s) of one level below the Key Management Personnel;
   45.   To appoint internal auditors and secretarial auditor;
   46.  To take note of the disclosure of director’s interest and shareholding;
   47.  To buy, sell investments held by the company (other than trade investments), constituting 5%  or more of the paid up share capital and free reserves of the investee company;
   48.  To invite or accept or renew public deposits and related matters;
   49.  To review or change the terms and conditions of public deposit;

   50.  To approve quarterly, half yearly and annual financial statements or financial results as the case may be.

         Regards:
ACS Divesh Goyal
+91-8130757966
csdiveshgoyal@gmail.com

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